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Graduation
The graduation division of the Office of the University Registrar works closely with the college offices to coordinate the conferral and denial of degrees. In addition, the division prepares the student information used when printing the commencement program and orders and sends new and replacement diplomas. Graduation is not automatic. To graduate, all students (undergraduate, graduate, and medical) must apply online or at Registrar Services, Chubb Hall, or at their regional campus student services office. The application must be submitted no later than the published graduation deadline for the quarter in which graduation is planned. To request a replacement diploma, please print and submit the Replacement Diploma Request Form. For other graduation questions, please contact our friendly staff:General Graduation Information, Application, Commencement Program, Diploma Mailing, and Replacement Diplomas
Records Management Assistant
Inez Linscott, (740) 593-4196
stanleyi@ohio.edu Academic Records and Athletic Eligibility Coordinator
Thelma Kinnison, (740) 593-4195
kinnison@ohio.edu
Assistant Registrar for Academic Records
Brenda Cox, (740) 593-4192
coxb@ohio.edu
Related Ohio University Links: IMPORTANT GRADUATION INFORMATIONOhio University
Office of the University Registrar
First Floor, Chubb Hall
Athens, Ohio 45701-2979STEPS IN THE GRADUATION PROCESS - QUICK REFERENCE1. Graduation ApplicationGraduation is not automatic. To graduate, apply online at www.ohiou.edu/registrar or at Registrar Services, Chubb Hall, or at the regional campus student services offices. The name used in the application process will be printed on the diploma - please avoid nicknames. When applying, the student must indicate the major(s), minor(s), and certificate(s) that he/she intends to complete. After the application deadline, a list of candidates is sent to each college. 2. Application ReviewColleges review and verify the candidate information provided, including college, degree, major(s), and minor(s). 3. Graduation Requirement VerificationColleges receive a degree audit report (DARS) for the candidates and verify the completion of degree requirements within the college. Academic departments may also be involved in the verification process. Degree requirement questions from candidates should be directed to the appropriate college office representative (see listing below). Colleges notify candidates of any degree requirement issues that may result in the denial of their degree for that particular quarter. 4. Final Graduation Approval/DenialTwo weeks after the close of the quarter, a candidate list and updated DARS reports are sent to the college for a final review of degree requirements. The colleges have 14 days to officially confer or deny each degree and notify the Office of the University Registrar. Students who are denied graduation must re-apply during the quarter in which they will complete their requirements. COLLEGE OFFICES / REPRESENTATIVESCollege of Arts & Sciences
Undergraduate - Caryn Asleson - (740) 593-2841
Graduate - Maureen Weissenrieder - (740) 593-2848
College of Business
Undergraduate - Michael Bila - (740) 593-1344
Graduate - Jan Ross - (740) 593-2007
College of Communication
Undergraduate - Vicki Stewart - (740) 593-4883
Graduate - Dr. David Mould - (740) 593-4885
College of Education
Undergraduate - Floyd Doney - (740) 593-4400
Graduate - Floyd Doney - (740) 593-4400
Russ College of Engineering & Technology
Undergraduate - Ken Sampson- (740) 593-0895
Graduate - Angie Bukley - (740) 593-1482
College of Fine Arts
Undergraduate - Norma Humphreys - (740) 593-1808
Graduate - (740) 593-1811
Honors Tutorial College - (740) 593-2723
College of Health & Human Services
Undergraduate - Rebecca Zuspan - (740) 593-9334
Graduate - (740) 593-9336
Center for International Studies
Jill McKinney - (740) 593-1836
College of Osteopathic Medicine
Michelle Kittle - (740) 593-2156
Regional Higher Education
2-year technical degrees - (740) 593-1554
University College
Char Rae - (740) 593-1935
INTERNATIONAL STUDENTSInternational students should visit the Office of International Student and Faculty Services (Baker University Center 348) to schedule your exit interview. Take your online graduation application confirmation page with you.
OFFICIAL TRANSCRIPT
Graduating students needing an official degree-bearing transcript as soon as available after graduation for an employer, a school system, etc., may order the transcript before graduation. A copy of the transcript will not be mailed with your diploma, but may be ordered online, in person, by fax, or through the mail. Transcripts may be requested online at www.ohio.edu/registrar or at Registrar Services, Chubb Hall. Those wishing to order an official transcript through the mail should send their request to the Office of the University Registrar, Ohio University, Athens, OH 45701-2979, and / or fax at (740) 593-4184 with the following information: A. Full Name B. PID or Social Security number C. Date of Birth D. Student Signature E. Dates of Attendance/Quarter of Graduation F. Complete Address(es) for Mailing of Transcript(s). If you wish your transcript(s) to indicate your recently conferred degree, you must specifically indicate this on your request. Degree-bearing transcripts will not be available until four to six weeks after graduation. Transcripts are $5.00 per copy and are mailed within three business days. We also offer Transcripts-Now Service (same business day) and transcripts are $10.00 per copy. Please enclose payment with your request, or pay in-person. Transcripts will not be mailed for students with financial or other obligations to the University. If you have any questions concerning your transcript, please contact the Office of the University Registrar (740) 593-4206 or transcripts@ohio.edu. DIPLOMAYour diploma will be mailed to you approximately eight weeks after graduation to the address supplied on your application. The Office of the University Registrar receives the graduation conferral/denial lists from the college office indicating the graduation status of each candidate. Diplomas are mailed First Class. If your diploma mailing address changes, please notify the Graduation Department at (740) 593-4196 or graduation@ohio.edu. Diplomas will not be mailed for students with financial or other obligations to the University until the holds are released. Diplomas are issued by Ohio University in the following sizes: Associate's Degree 11W x 8.5H, Bachelor's and Master's Degree 14W x 11H; Doctoral and Medical 15W x 12H. If you have any questions concerning your diploma, please contact the Graduation Department, (740) 593-4196 or graduation@ohio.edu.
GRADUATION HONORS
If you receive a bachelor's degree and you graduate with an accumulative grade point average (GPA) of 3.500 to 3.749, your accomplishment will be recognized by the notation "Cum Laude" on your diploma and transcript; if your GPA is 3.750 to 3.899, the honor is "Magna Cum Laude"; and if your GPA is 3.900 to 4.000, the honor is "Summa Cum Laude." To be eligible for honors, you must complete a minimum of 48 hours of letter grades in residence at Ohio University. The honors printed in the commencement program for June candidates are tentative, based on the most recent GPA prior to Spring Quarter. Final honors will be determined after Spring Quarter grades are processed.
COMMENCEMENT - CAP AND GOWN INFORMATION
The commencement ceremony information, which includes instructions for purchasing a cap and gown, will be mailed to applicants by the Office of University Events sometime in early May. Note: The commencement ceremony information is sent only to those applicants who indicate when their graduation application is submitted that they plan to attend the commencement ceremony. The annual medical commencement is held in June one week prior to the quarter closing date (a Saturday); the annual graduate commencement ceremony is held in June on the Friday before the quarter closing date; there are two undergraduate commencement ceremonies held in June on the quarter closing date (a Saturday). Which ceremony to attend is based on the student's college. This is announced each year by the Office of University Events. Students who apply for June graduation are listed as "Candidates for Degrees" in the commencement program since final approval of the degree is completed after the close of the quarter. Students that have requested confidentiality of their educational records must release the confidentiality hold in order to be included in the commencement program. If you have any questions concerning the commencement ceremony or purchasing a cap and gown, please contact the Office of University Events, Memorial Auditorium, (740) 593-1762. Information about the commencement ceremony and cap and gown sales is also available on the Office of University Events Commencement Web site at http://www.ohiou.edu/commencement.
GRADUATION INVITATIONS
The three local bookstores--Follett's, College Bookstore, and Specialty Books have graduation announcements and diploma frames available for purchase. For information, please contact: College Bookstore - (740) 594-3505 Follett's University Bookstore - (740) 593-5547 Specialty Books - (740) 594-4002
GRADUATION RECEPTION
Receptions are held by each college for those students participating in the annual commencement. The locations and dates of the receptions are determined by each college. Please contact your college for details.
Yvonne Nice revised this page on September 12, 2008. Please e-mail comments or suggestions to registrar@ohio.edu.
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